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Photocopiers have evolved with new technology and fulfil a range of tasks such as printing and scanning as well as photocopying.

Photocopier & Multifunctional Printers Overview

Most offices use photocopiers on a daily basis – they are considered an essential piece of office equipment. Photocopiers today produce documents in a cheap efficient manner and are suitable for commercial or home use. There are lots of possible ways offices can take advantage of these functions: if they need multiple copies of important documents, or need to produce flyers, or need to create multiple copies of training documents.

Photocopiers are not only widely used in the business sector, but also in education and in government sectors. In recent years, photocopiers can serve multiple uses – we have seen convergence. The Oxford Dictionary's definition of a photocopier is "machine for making photocopies"[1] however that is no longer true, some of the more advanced machines can be also used as printers, scanners and fax machines.

A Brief History of Photocopiers

The origin of of the photocopier machine dates back to James Watt in 1779 where he devised a method of transferring ink onto wetted thin paper to produce a copy, this method was widely used in offices up to the twentieth century.[2] The photocopiers of today utilise a technology known as xerography, which was invented all the way back in 1938 by Chester Carlson. Xerox Corporation was the first to introduce xerographic office photocopying in 1959, which came to replace old-fashioned forms of copying, such as using carbon paper or manual duplicating machines.[3][4]

Two main developments changed the copier industry in recent times, the colour photocopier and the digital photocopier. In 1987 Canon revolutionised photocopying by introducing a laser colour copier.[5] However it wasn't until a decade later that digital technology became the norm for all photocopying machines both mono photocopiers and colour.

While photocopiers can still be a steep investment, the price has gone down considerably since the creation of the first copiers.


How we help You

You can buy or lease machines, but you have to consider how often it will be used, and what it will be used for, when choosing a model. When it comes to desktop solutions for the home, a compact and basic model will suffice, and these are generally affordable. However, when it comes to something for the office that will be regularly and heavily used, you will need a model that is hardwearing, robust and will survive prolonged demand. These high-end models are expensive, and it is not unusual to spend upwards of five hundred pounds on a single copy machine.

You might be wondering how you can find office photocopiers at prices you can afford. Well, you’re in the right place. 4quotes4me could help you save over 40% on mono or colour photocopier brands, whether you want to purchase outright or lease. We can help you find the supplier that suits you; and you’ll be pleased to know that many suppliers offer regular servicing as well, keeping your photocopy machine running smoothly and faultlessly for longer.

On 4quotes4me, you can fill out our free online form in moments, where you can specify whether you need:

  • Black and White or Colour
  • Maximum paper size
  • Number of Copiers you require
  • Lease or purchase options
  • Multifunction options such as scan, print or fax.

The 4quotes4me online form operates with a simple five-step process, and then you will be given up to four quotes on the best sale prices. No matter the industry you are in or your location in the country, we are dedicated to helping you find the most affordable quotations.

You are probably already aware that it is necessary to contact different suppliers, to compare quotes, when making a large purchase such as this for your business. However, calling around is very time-consuming, and online forms can be complicated and take a long time to fill out. This is time that could be spent building your business. Luckily, 4quotes4me have the hard part covered.

We will help you compare quotes from the leading suppliers, and then the choice is yours. Our free service gives you up to four quotes, on black and white or colour photocopiers and an opportunity to save money on your purchase or lease. Our online form is quick and easy to fill out, and completely free of charge. Request quotes on our websites, compare them yourself, make the decision and save – and we will charge you no fee for this service. Finding the best deals on office photocopiers for your business has never been easier. Go to our online 4quotes4me form, or call us on 0845 838 7095 now and we will help you connect online with quality suppliers.

If You Are A Supplier Of Photocopiers in the UK You Can Join Us By Signing Up To Our Free Copier Directory.

Receive instant estimated prices for your printer and photocopier needs. Simply select the options on the price calculator and see how much you should pay for equipment.

Industry News

Photocopier and Printer Market Faces a Declining Future

10th June 2018
Printing and photocopying businesses face "challenging" times says the market leader HP Inc. CEO Dion Weisler in November 2016 after sales shrunk by 12%. In 2017 HP stemmed the downturn due in part to the $1+ Billion acquisition on Samsung Printers but this may only serve to delay the effects by resuscitating a declining business model.
Read More

Rebel Investors Block Fuji’s takeover of US Photocopier Manufacturer Xerox

3rd May 2018
Carl Icahn and Darwin Deason have succeeded in temporarily blocking Fujifilm's takeover of troubled photocopier company Xerox Corp and in the process ousted Xerox CEO Jeff Jacobson and six more members of the board. Darwin Deason successfully won an NY court injunction blocking Fujifilm from purchasing Xerox last week. Fujifilm issued a statement on Wednesday 2nd May 2018 saying they would appeal against the decision...
Read More

Better Off Apart? The New Fuji Xerox

22nd April 2018
In a controversial move, Fujifilm revealed earlier this year that they would be taking control of Xerox with a $6.1 billion deal. This caused a stir amongst shareholders, who were not all too welcoming of this announcement...
Read More

Related Suppliers


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4DS are not your average photocopier supplier based out of Hertfordshire they supply a range of Konica Minolta printers.

Location: Hertfordshire


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ASL Group is your one stop shop for all things printing. Setting up a printing system for an entire office, or series of offices is what we do.

Location: Cambridgeshire

EBC Group

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Your Workplace Technology Partner. Managed Services including; IT, Cloud, VoIP Telephony, Connectivity, Print Solutions and Information Management.

Location: West Midlands

Faq's (Frequently Asked Questions)

Should I Opt For Lease Rental Or Purchase Outright?

There are advantages to both methods, leasing offers a tax efficient way of purchasing the copier with affordable payments however the overall cost of procurement is higher.

What About Photocopier Service Contracts, Do I Need One?

Most photocopy machines require regular servicing and it is normal to enter into an agreement. However, beware the pitfalls - NEVER agree to a high minimum copy per month agreement and always ensure that colour photocopying is charged only once per copy. There are numerous stories online of overcharging on copier service.

Should I Purchase A Mono or Colour Photocopier?

If you want the flexibility to produce colour documents on demand then go for a full colour copier. If however the copier is for internal use only then a black and white photocopy machine will suffice, with the added benefit of lower purchase price and running costs.

What Is The Difference Between An MFP, MFD And A All-in-One?

The copier industry has had some trouble redefining itself with the introduction of modern digital technology. All modern photocopy machines offer multifunction options such as print, scan and fax. An MFD (Multi Function Device) is identical to an MFP (Multi Function Printer), however an All-In-One device normally refers to a small A4 machine.

How Much Should I Budget For Toner?

Most service agreements are inclusive of toner. Generally you should be paying under 1p per copy for black and white and under 5p per copy for colour, fully inclusive of toner. Some contracts will charge extra for yield per page especially on colour, we would recommend you avoid such suppliers.

How do I determine quality of output?

Printing quality is determined by dpi (dots per inch) - laser photocopiers will normally have a  dpi ranging from 600-2400dpi where as machines designed for publishing will demand higher output.[6] Although laser copiers offer speed and economy when it comes to quality inkjet technology wins with the highest dpi available. Its important to note many modern photocopiers are designed primarily for print and scanning resolution may not match printing dpi.

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